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The Pro Photo Business Forum

A safe place for amateur photographers with pressing business questions seeking honest, straightforward critiques.

Posts Tagged ‘forming a photography business’

The Business of Marketing Your Business

Posted on December 3rd, 2009 by

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The Business of Marketing your Business

Written By: Houston Wedding Photographer Scott Villalobos

It’s a short yet not so simple statement, infact it’s probably the most complicated aspect of any business and it is especially true of photography. Fact of the matter is it’s probably the first thing that came to mind after I decided to become a professional photographer. How in the world would I make any money with my photography and who would buy it? There is no shortage of information on this topic, to be sure, but with good reason.  If you’ve found yourself struggling in the current economic climate or worse are just starting out in the current economic climate you will benefit by reading the rest of this article.

Identifying the problem – this is easy. You either need to bring in clientele or you need to bring in MORE clientele. Simple right? Not so much. You need to make sales to those clients. Before I go any further I need to give credit where credit is due, many of the ideas I’m about to expound upon are merely the arthritic echoes of those who have come before me.

There is an old proverb which holds true for every aspect of life, and for the sake of this article I’m going to apply it to the business of wedding photography. “There is salvation in the multitude of counselors.“ – Proverbs 11:14. That being said, in my meanderings across the information super highway I have encountered some profoundly interesting personages with much to say on the subject of marketing and success. Rick Brewer is one and his website, getmorebrides.com, is dedicated to the marketing aspects of wedding photography. Another would be Keith Lee of American Retail Supply, Denis Reggie of, well, Denis Reggie, and finally Mark Victor Hansen – coauthor of Chicken Soup for the Soul.

Now that I’ve mentioned the above I can say the following with unobstructed clarity – FOCUS PEOPLE! Over the top, maybe, but keep reading you’ll get the point in a minute. Focus is essential to becoming successful. I like this statement because we are, after all, photographers and we understand how important focus is to our images. However we’re not talking about taking pictures here, we’re talking about bringing business through our doors. So lets focus our imaginary cameras on the inevitable fact that you must become your biggest cheerleader, the star quarterback, the great American hero within.

If you were asked what business you’re in how would you answer? Your first response might be something wild like; oh I don’t know – wedding photography… And this is where you’d be wrong. The correct answer if you want your business to be successful would be the business of “marketing” your photography business”. This is why you must be you’re your biggest cheerleader. Who else cares as much about your business as you do? Who else is going to put in the blood sweat and tears that you do? Who else besides you is willing to sink all that cold hard cash into your baby while its still in diapers? Nada…

So this is where focus really comes into play. All the talent in the world doesn’t mean squat if you can’t make a sale, and you can’t make a sale unless you can attract customers. It’s a lot like fishing; you won’t ever catch fish in a lake where there are no fish. So move to a lake that not only has fish, but also the type of fish you want to attract.

ppbffb225One way to attract the right clientele is by getting people to advertise for you. I recently shot a wedding at an amazing venue, a venue that attracts the type of clientele that I wish to work for. I was invited to send them an album from the shoot and they in turn would show that album to their potential clients. Two great things are happening here. 1.) I’m getting great referrals from an amazing venue to people that can afford me. And 2.) I’m not competing with the 509 other wedding photographers that show up in the Google search for Houston Wedding Photographers. These are qualified leads that are interested not just in wedding photography, but in me personally.

Here’s a well-kept secret that you should already know but that bears saying for those of you who are unaware of it. If you’re not on page one in the web search engine you might as well not exist. Potential customers rarely go past page one when searching for a product or service.  (This is a whole other topic so let’s not go there for now.)

Save yourself allot of frustration and money and make sure that you market to a targeted, qualified audience. Set clearly defined, realistic, short and long term goals for yourself and have them written down somewhere you will see them every day. Think about those goals every day and figure out how to achieve them progressively. You might even write them down on the back of a business card and put them in your wallet to look at during the day. Meet with and befriend people who can help you achieve your goals, weather they be with venues or organizations that cater to the clientele you wish to attract.

Remember Newton’s third law of physics. “For every action there is an equal and opposite reaction.” This law applies to the business of marketing your business. If you’re not exerting force or action there can be no reaction. Force yourself into action. However resistant you are to the idea of marketing, learn to embrace it and it will embrace you. But remember marketing is a process not an event, it doesn’t happen overnight, it may be months before you see results. Think of it as planting seeds, sooner or later something’s bound to grow. Plan now to succeed in the future.

Avoid negative people and negative thinking at all cost. There are no positive side effects to negativity. Instead direct that thinking into creativity. Seek out positive, creative, successful people and allow your thinking to imitate there’s. Be like Thomas Edison when a young reporter who boldly asked if he felt like a failure interviewed him and if he thought he should just give up. Perplexed, Edison replied, “Young man, why would I feel like a failure? And why would I ever give up? I now know definitively over 9,000 ways that an electric light bulb will not work. Success is almost in my grasp.” And shortly after that Edison invented the light bulb. He did not allow negative people to prevent him from attaining his goal and neither should we.

You are 100% responsible for your results. Evaluate yourself from a third person standpoint. Imagine that you’re evaluating a paid employee. Would you be happy with your results? Do you show up for work on time? Do you go the extra mile and are you creative and innovative? Are you bringing in sales or are you unknowingly pushing them away. Take a good hard look in the mirror and be honest with yourself. If you were working for someone else would your job be in jeopardy?

logo_web_125x125Brides are a lot like Gazelle. If you’ve ever watched animal planet you’ve seen Cheetah stalking Gazelle. Oh occasionally you will see a Gazelle wondering about the tall grass paying no attention to the Cheetah hiding in the tall grass only a few feet away, that never works out well for the Gazelle, but for the most part Gazelle are somewhat paranoid because they know that there are Cheetah near by and they know that Cheetah eat Gazelle. So they tip toe around looking for grass to eat, but they never take their eyes off the tall grass and they are always ready to bolt at the first sign of danger.

Brides are much the same, they are ready to bolt at the first sign of danger, but what are the signs of danger to a bride? There are many, but one of the biggest is when a photographer won’t let them speak. It may be totally unintentional, the photographer may just be really excited to be selling to a bride and telling her all about his new gear or his – dare I say it – photojournalistic approach.  And really there’s nothing wrong with that, nothing that is unless the bride wants to say something and you don’t give her the chance. This is like spots moving among the tall grass to the potential bride. She could care less about your dual digic IV processor or the difference between L series and consumer grade glass. All she’s hearing is that you don’t care about what she has to say. You may not even notice it, but her eye’s have glassed over, she’s checking her watch and is wondering about the studio she passed on the way to see you.

Learn when to speak and when to keep silent and listen. Really pay attention to what your bride is saying and respond positively. Learn what works and what doesn’t. Learn to put out the right message, and learn how to shorten the process by understanding the process in which brides buy. If at all possible never ever say no to a bride. Saying no to a bride is like saying no to opportunity. You never know what good things might happen by saying yes.  Don’t believe me, go out and rent “Yesman” staring Jim Carrey. Although the movie may be an over dramatized example the principle still applies.

Ultimately you want to dig your well before the drought comes, plant your seeds before the harvest has arrived. By doing the marketing you will ensure your continued success. And when the inevitable disappointments come look at them like Thomas Edison. Not as failures but as learning experiences of how not to market your business. In the end you will become what you think about becoming if, and only if, you put those thoughts into actions.

Houston Wedding and Portrait Photographer - Scott Villalobos www.rsvpstudios.com

Becoming a Legitimate Business: Sole Proprietor, LLC, or S Corp

Posted on October 22nd, 2009 by

So you’ve hired a logo designer, bought a .com – what’s next? While I don’t recommend those things being your first call to action in starting your “business” – determining what business designation you choose is a very important first step. There’s no magic answer here. Everyone’s situation and where they operate their business can impact the choice they make. Ultimately, it is a balancing act of the tax and legal benefits against your cost of maintaining and incorporating your business.

Sole Proprietor – DBA (Doing Business As) – most photography businesses are established as sole proprietors. In fact I’m still operating as a DBA (but not for much longer). It’s cheap and easy. A trip to the courthouse to file your DBA will cost you no more than a tank of gas. Take a copy to the bank, and they’ll set up your business account. In some states – you have to have a license that must be renewed yearly, so always inquire. You attached a Schedule C to your annual 1040 tax return to report income, and you do this using your social security number as your business identifier – as it’s not necessary to get an EIN. The obvious disadvantage of a sole proprietorship is that you have personal liability for all debts and obligations of the business. With a sole proprietor there is no distinction between you and your business.

LLC (Limited Liability Company) is not a corporation because it does not issue shares, the laws vary state to state if there needs to be more than one owner, and some states do not have the LLC as an option. An LLC, like an S-Corp – sets up a different identity between you and the business. In the event that the business is sued or goes under – your personal assets are not at stake. An LLC however, does not need it’s own tax return. Income is still stated via your personal return under Schedule C. The cost of maintaining an LLC varies state to state, but using Texas as an example – you have to maintain a registered agent or else you will default with the state. A registered agent, simply acts as an intermediary between the LLC and the State. You have to pay the registered agent a fee for this service and maintain it yearly. In addition to that, as a LLC you become liable for Franchise or State Taxes.

An S corporation or S-Corp, for US federal tax purposes, is a corporation that makes a valid election to be taxed under Subchapter S of Chapter 1 of the Internal Revenue Code. Unlike a regular C corporation, an S corporation generally pays no corporate income taxes on its profits. The most important distinction between and LLC and and S-Corp, is after you pay yourself a wage, the profit left over will be deemed a distribution. This distribution will be subject to income tax – but not subject to the extra 9% self-employment tax. While there are tax savings there, let’s not forget that the cost of maintaining an S-corp will result in higher CPA fees, as well as the additional state taxation of the corporation. Generally, you should be earning enough profit to justify the additional cost – but that is not a requirement. You can have an S-Corp that dosen’t make any money. But it’s just not practical.

Great Photography ForumMistakes are costly, and can take quite a long time to correct. So always rely on professional legal and accounting advice before making your decision on forum advice. This serves only as a quick explanation so you are somewhat versed in business entities when you meet with your professional advisor.

As my photography business increases and because I’ve set up several brands – my need to incorporate into an LLC has never been greater. Later next month I will be transferring my DBA into and LLC. I’ll use this blog as an educational journey to show you the steps I made to get me there.

Next time- Numbers: Sales Tax ID, EIN, NAICS – What they are and how to get them.

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Houston Wedding and Portrait photographer, Michaelle Janet has transitioned from corporate accounting to working artist and business owner. She is here to help members of PPBF with their accounting questions, but always advises to check with a trusted accounting professional in your area as laws vary in every state.